Executive Assistant
Midvale, UT Midvale, UT Full-time Full-time Estimated:
$56.
2K - $71.
1K a year Estimated:
$56.
2K - $71.
1K a year 10 hours ago 10 hours ago 10 hours ago Cimetrix Incorporated, now part of PDF Solutions, specializes in software products and platforms serving the Global Smart Manufacturing community.
Our software engineering experts create and develop products that connect smart manufacturing equipment in the world's most advanced factories.
EXECUTIVE ASSISTANT JOB OBJECTIVE:
We are looking for a professional executive assistant with extensive experience using software to increase productivity, manage calendars and organize events.
This also includes serving as the office manager for the Salt Lake City facility.
Looking to add value to the company as a highly organized and capable team member with strong communication skills, discretion, and the ability to interact with numerous people at every level of the company.
ESSENTIAL DUTIES AND
Responsibilities:
Executive Assistant Duties:
Work directly with the General Manager to support all aspects of his daily work routine Maintain the General Manager calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
Exercise discretion in committing time and evaluating needs Assist in the Executive team activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of departments and employees Serve as a primary point of contact between the corporate office and international offices, including helping to coordinate the work of the different groups and providing administrative support for monthly meetings Determine priority of matters of attention for the General Manager; redirect matters to staff to handle, or handle matters personally, as appropriate Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up Routinely perform a wide variety of support duties, including assisting with PowerPoint presentations Handle printing, mail/overnight packages, copying, filing, and email/messages Sort and triage mail; maintain e-mail and other address directories Schedule meetings; assist in the preparation and distribution of meeting agendas and materials Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate Prepare, reconcile, and submit expense reports Maintain confidential and sensitive information Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Support office operations duties:
Open office M-F at 7:
45am Maintaining stock of office and kitchen supplies Coordination and ordering of meals for various office activities and customer visits Maintaining conference room schedules and water office plants Update lobby slideshow as required for visitors, new employees, special events, etc.
Maintain phone auto attendant messages as needed for holiday schedules Coordinate setup of new employee cubicles as needed Coordinate cleaning needs with janitorial services REQUIRED SKILLS:
A detail-oriented self-starter with prior experience in the technology industry or with a technology team is a plus Someone who exhibits sound judgment with the ability to prioritize, make decisions and be trusted with sensitive and confidential information Energetic and eager to tackle new projects and ideas Comfortable interacting with high-level executives A team player capable of cultivating productive working relationships across the firm Resourceful, can-do attitude Thrives in a fast-paced environment Must have a valid driver's license and be insurable EDUCATION AND
Experience:
Bachelor's degree preferred Five to Seven years' prior experience in supporting a senior executive or team Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Exceptional writing, editing, and proofreading skills Familiarity with the tech or semiconductor industry is a plus Excellent organization and time-management skills.
Estimated Salary: $20 to $28 per hour based on qualifications.
$56.
2K - $71.
1K a year Estimated:
$56.
2K - $71.
1K a year 10 hours ago 10 hours ago 10 hours ago Cimetrix Incorporated, now part of PDF Solutions, specializes in software products and platforms serving the Global Smart Manufacturing community.
Our software engineering experts create and develop products that connect smart manufacturing equipment in the world's most advanced factories.
EXECUTIVE ASSISTANT JOB OBJECTIVE:
We are looking for a professional executive assistant with extensive experience using software to increase productivity, manage calendars and organize events.
This also includes serving as the office manager for the Salt Lake City facility.
Looking to add value to the company as a highly organized and capable team member with strong communication skills, discretion, and the ability to interact with numerous people at every level of the company.
ESSENTIAL DUTIES AND
Responsibilities:
Executive Assistant Duties:
Work directly with the General Manager to support all aspects of his daily work routine Maintain the General Manager calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
Exercise discretion in committing time and evaluating needs Assist in the Executive team activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of departments and employees Serve as a primary point of contact between the corporate office and international offices, including helping to coordinate the work of the different groups and providing administrative support for monthly meetings Determine priority of matters of attention for the General Manager; redirect matters to staff to handle, or handle matters personally, as appropriate Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up Routinely perform a wide variety of support duties, including assisting with PowerPoint presentations Handle printing, mail/overnight packages, copying, filing, and email/messages Sort and triage mail; maintain e-mail and other address directories Schedule meetings; assist in the preparation and distribution of meeting agendas and materials Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate Prepare, reconcile, and submit expense reports Maintain confidential and sensitive information Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Support office operations duties:
Open office M-F at 7:
45am Maintaining stock of office and kitchen supplies Coordination and ordering of meals for various office activities and customer visits Maintaining conference room schedules and water office plants Update lobby slideshow as required for visitors, new employees, special events, etc.
Maintain phone auto attendant messages as needed for holiday schedules Coordinate setup of new employee cubicles as needed Coordinate cleaning needs with janitorial services REQUIRED SKILLS:
A detail-oriented self-starter with prior experience in the technology industry or with a technology team is a plus Someone who exhibits sound judgment with the ability to prioritize, make decisions and be trusted with sensitive and confidential information Energetic and eager to tackle new projects and ideas Comfortable interacting with high-level executives A team player capable of cultivating productive working relationships across the firm Resourceful, can-do attitude Thrives in a fast-paced environment Must have a valid driver's license and be insurable EDUCATION AND
Experience:
Bachelor's degree preferred Five to Seven years' prior experience in supporting a senior executive or team Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Exceptional writing, editing, and proofreading skills Familiarity with the tech or semiconductor industry is a plus Excellent organization and time-management skills.
Estimated Salary: $20 to $28 per hour based on qualifications.
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