Gibson
JOIN THE GIBSON TEAM AND FIND YOUR EDGE!As an employee-owned organization, our incredible team is committed to providing exceptional service, incorporating best practices, and providing access to tools and resources that keep our colleagues and employees educated, informed, and on a path that helps them find and own their edge.
OUR CORE VALUES ARE LIVED IN OUR BUSINESS AND OUR CULTURE IS FUELED BY THEM.
Create a Great ExperienceDo the Right ThingPlay for Each OtherPursue GrowthOwn Your FutureSUMMARYThe Office Coordinator provides comprehensive administrative support to the entire office and serves as the initial point of contact for Gibson in Utah.
The key responsibilities include fostering positive, dependable, and memorable interactions with Gibson team members, clients, community partners, and potential clients.
This role entails meeting preparations, including room setup, refreshments, and coordination food arrangements.
Additionally, the Office Coordinator will answer and direct phone calls, welcome visitors, manage incoming deliveries, oversee the procurement and organization of office supplies, and maintain a clean and orderly office environment.
In this role, you will contribute to the team by:
Providing administrative and business support to the Gibson team as needed such as producing letters, preparing meeting materials, print/mail tasks, sign-in's, etc.
Directing incoming phone calls, faxes, and voicemails appropriatelyRouting postal mail, packages, voice mails and faxes to the appropriate team membersAssisting with meeting preparations by ensuring meeting spaces are ready for internal and external guestsGreeting visitorsCommunicating with building office management on repairs/modification requests for Gibson suiteAssisting in the coordination of employee and client events whether on-site or remoteKeeping public areas tidyKitchenDishwashers (Load, run, unload)Waiting AreasConference RoomsManaging office supply orders and monitoring equipmentOrder office supplies as needed - maintain inventory of common itemsRequest service on copiers as neededPreparing refreshments or ordering lunch for clients or Gibson group eventsMaintaining an organized filing system for electronic documentsCollaborating with the Marketing Team on local events, including assisting in multiple aspects of event planning (selecting venue, maintaining event budget, registration management, set-up and teardown, etc.
)Exercising strong judgement and maintaining a high level of confidentiality when dealing with sensitive informationYou might be a great fit for this role if you:
Excel at prioritizing competing demands and adapting quickly to internal and external requestsLove marking tasks off a to-do listAre driven to meet deadlinesHave a knack for thorough documentationEnjoy communicating with internal and external clients via phone, email, and ZoomHave strong verbal and written communication skillsFind energy in coordinating and planning eventsRequired:
High School diplomaWorking knowledge of multi-line phone systems or ability to learnFollow-thru to completion on all tasksKeen attention to detailMust be comfortable in an electronic environment with strong computer skills (Word, PowerPoint, Excel)Excellent verbal and written communication skillsExcellent organizational and people skills, with the ability to work well in a team environmentPrior experience in similar roleLocal to the Salt Lake City or surrounding areaPreferred:
Current Notary Public or willingness to become oneBachelor's degree in Business Administration or related discipline Physical Requirements:
While performing the duties of this role, the employee is regularly or occasionally required to meet the following physical demands.
To ensure safety, employees in this role must be able to complete the following physical requirements.
Continuously remains in a stationary position for long periods of time, up to 6-8 hours.
Repetitive movement of hands, arms, and fingers either typing or writing.
Occasionally move about the office to access office machinery and lift to 10 lbs.
Capable of ascending/descending to different floors in case of emergency.
Continuously operate a computer (6-8 hours) and other office productivity machinery such as printer/copy machine.
May be required to work extended hours to meet client/organizational deadlines.
About the Company:
Gibson.
Estimated Salary: $20 to $28 per hour based on qualifications.
OUR CORE VALUES ARE LIVED IN OUR BUSINESS AND OUR CULTURE IS FUELED BY THEM.
Create a Great ExperienceDo the Right ThingPlay for Each OtherPursue GrowthOwn Your FutureSUMMARYThe Office Coordinator provides comprehensive administrative support to the entire office and serves as the initial point of contact for Gibson in Utah.
The key responsibilities include fostering positive, dependable, and memorable interactions with Gibson team members, clients, community partners, and potential clients.
This role entails meeting preparations, including room setup, refreshments, and coordination food arrangements.
Additionally, the Office Coordinator will answer and direct phone calls, welcome visitors, manage incoming deliveries, oversee the procurement and organization of office supplies, and maintain a clean and orderly office environment.
In this role, you will contribute to the team by:
Providing administrative and business support to the Gibson team as needed such as producing letters, preparing meeting materials, print/mail tasks, sign-in's, etc.
Directing incoming phone calls, faxes, and voicemails appropriatelyRouting postal mail, packages, voice mails and faxes to the appropriate team membersAssisting with meeting preparations by ensuring meeting spaces are ready for internal and external guestsGreeting visitorsCommunicating with building office management on repairs/modification requests for Gibson suiteAssisting in the coordination of employee and client events whether on-site or remoteKeeping public areas tidyKitchenDishwashers (Load, run, unload)Waiting AreasConference RoomsManaging office supply orders and monitoring equipmentOrder office supplies as needed - maintain inventory of common itemsRequest service on copiers as neededPreparing refreshments or ordering lunch for clients or Gibson group eventsMaintaining an organized filing system for electronic documentsCollaborating with the Marketing Team on local events, including assisting in multiple aspects of event planning (selecting venue, maintaining event budget, registration management, set-up and teardown, etc.
)Exercising strong judgement and maintaining a high level of confidentiality when dealing with sensitive informationYou might be a great fit for this role if you:
Excel at prioritizing competing demands and adapting quickly to internal and external requestsLove marking tasks off a to-do listAre driven to meet deadlinesHave a knack for thorough documentationEnjoy communicating with internal and external clients via phone, email, and ZoomHave strong verbal and written communication skillsFind energy in coordinating and planning eventsRequired:
High School diplomaWorking knowledge of multi-line phone systems or ability to learnFollow-thru to completion on all tasksKeen attention to detailMust be comfortable in an electronic environment with strong computer skills (Word, PowerPoint, Excel)Excellent verbal and written communication skillsExcellent organizational and people skills, with the ability to work well in a team environmentPrior experience in similar roleLocal to the Salt Lake City or surrounding areaPreferred:
Current Notary Public or willingness to become oneBachelor's degree in Business Administration or related discipline Physical Requirements:
While performing the duties of this role, the employee is regularly or occasionally required to meet the following physical demands.
To ensure safety, employees in this role must be able to complete the following physical requirements.
Continuously remains in a stationary position for long periods of time, up to 6-8 hours.
Repetitive movement of hands, arms, and fingers either typing or writing.
Occasionally move about the office to access office machinery and lift to 10 lbs.
Capable of ascending/descending to different floors in case of emergency.
Continuously operate a computer (6-8 hours) and other office productivity machinery such as printer/copy machine.
May be required to work extended hours to meet client/organizational deadlines.
About the Company:
Gibson.
Estimated Salary: $20 to $28 per hour based on qualifications.
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